Project tools record how a company actually gets work done: the plan, the tasks it was split into, who picked them up, the comments, the blockers and the dates things were finished. Troveo, Mode and Nyne name project tools such as Jira, Asana and Monday.com, and micro1 asks for bug tracking, product planning and project histories.
What is in it, and what to leave out
Task boards are mostly operational and contain less personal data than email or chat, but check for:
- Client projects run under confidentiality terms, especially if the client’s name, plans or data appear in tasks.
- HR boards: hiring pipelines, performance plans, offboarding checklists.
- Attachments that pull in the documents you excluded elsewhere.
- Secrets pasted into task comments.
Comments and history are the valuable part: a board exported without them is a list of task titles. Buyers de-identify names; see privacy and de-identification.
Deadlines after a subscription ends
| Tool | What the vendor says |
|---|---|
| Jira (Atlassian Cloud) | App deactivated 15 days after the subscription period ends; data kept 60 days on paid plans (15 on free) after deactivation, then deleted |
| Asana | Export only on written request within 30 days of expiry or termination |
| Notion | May restore a deleted workspace within 30 days; you can export all workspace content first |
Monday.com and Linear do not appear in our retention data yet; check their terms before cancelling. The data retention clock dates the Atlassian and Asana deadlines from your end date.
Before you apply
- Export before you cancel, with comments and attachments, not only a CSV of task titles.
- Keep links between systems: issue keys in commit messages, task links in chat. Buyers value records that connect.
- Decide on client projects project by project, using the contracts.
For software teams, Jira often sits next to the repository: see source code.
What buyers say about projects and tasks
Questions people ask
Why would anyone pay for old tasks and tickets?
Because they show how work is planned, split up, handed over and finished, step by step and over years. Paired with the email, chat and documents around each task, they show a whole piece of work, which is what AI developers want to learn from.
Our Asana subscription already ended. Can we still export?
Asana's Subscriber Terms provide for export only if you ask in writing within 30 days of expiry or termination. If you are inside that window, send the request now.
Sources
Other kinds of company data
Years of customer, vendor and internal threads. Export before you cancel Google Workspace or Microsoft 365: deleted mailboxes do not come back.
Team chat
Slack and Teams show how decisions were made. Free Slack plans delete history after a year, and only some plans export private channels.
Documents and files
SOPs, proposals, specs and wikis in Drive, SharePoint, Dropbox, Box, Notion or Confluence. Each vendor deletes on its own schedule.
Support tickets
Thousands of real problems and how your team solved them. They are full of customer details, so privacy promises decide what you can include.
CRM and sales records
Deals, accounts and the notes behind them. Valuable to AI buyers, and also to anyone buying your business, so decide which comes first.
Source code
Repositories, commits, pull requests and issues show how software is really built. Third-party code and client work need sorting out first.
Meeting and call recordings
Recorded calls and transcripts capture decisions as they happen. Only two buyers name them, and consent to recording matters most here.